Jarvis

From Talk to Intelligence

Meetings are where decisions happen — but valuable insights often vanish in unprocessed recordings.
Jarvis fixes that by combining the power of GPT-4, vector databases, and n8n automation to turn Google Meet conversations into living organizational memory.

Developed by Vasilkoff Ltd, Jarvis transcribes, analyzes, and structures meetings automatically, making them instantly searchable and usable across teams.

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How It Works

Jarvis operates through an n8n-based backend pipeline that connects multiple AI and data services:

• n8n orchestrates the workflow — from receiving HTTP requests with raw transcripts to triggering GPT-4 analysis and database updates.
• GPT-4 processes and structures the text by participant roles — Manager, Team Lead, or Executive.
• Metadata (date, participants, summary) is extracted and stored in both relational and vector databases.
• Jarvis ensures consistency by checking for existing meeting records and updating them intelligently.

This automation-first design allows for reliability, scalability, and minimal human input.

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Intelligent Chat Assistant

Beyond automation, Jarvis acts as a conversational AI interface built around two coordinated LLM agents.
It supports:

• Secure user authentication and role-based access
• Dynamic prompt modification — admins can add or edit system instructions in real time
• Semantic search and contextual answers across all past meetings
• Continuous embedding updates for new data
• Flexible deployment — Web app or Telegram bot

Jarvis gives your organization a private ChatGPT trained on your own meetings.

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The Power of n8n Integration

Using n8n as the automation layer made Jarvis modular, transparent, and easy to maintain:

• Visual, node-based workflows connect GPT-4, PostgreSQL, and vector stores.
• Triggers handle Google Meet transcript uploads and synchronization jobs.
• Built-in logging ensures reliability even on long transcripts.
• Future integrations (CRM, ticketing systems, or analytics) can be added without rewriting the backend.

This architecture shows how no-code and low-code automation tools can power robust, enterprise-grade AI systems.

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Why It Matters

Jarvis redefines how organizations handle information:

• Automates knowledge capture from every call
• Prevents information loss
• Improves alignment across departments
• Creates searchable institutional memory

No note-taking. No missed context. Just actionable intelligence.

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Built by Vasilkoff Ltd

Our team designed the full system — from architecture and database schema to GPT-4 prompt logic and n8n automation flows.
We ensured stability under large data loads and seamless integration with existing IT infrastructure.

Jarvis is a showcase of how Vasilkoff Ltd bridges AI, automation, and engineering — turning enterprise communication into knowledge.

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The Takeaway

If your team spends hours in meetings, Jarvis can become your organization’s second brain — always listening, organizing, and remembering.

Automate insight. Simplify knowledge. Empower your team.

Talk to Vasilkoff Ltd about building your own AI-driven, n8n-powered assistant. Please visit our contact page. At Vasilkoff Ltd, we’re dedicated to empowering businesses with the tools they need to succeed in today’s digital landscape.